Off-Campus Housing Fair

• Only the first 36 reservations will be accepted.
• As part of online registration, you will have the option to list your top three booth choices. Please refer to the booth map at the top of this webpage.
• Complete the form and submit it (keep in mind the data entered will be used for printed marketing before and during the fair).
• A copy of your registration will be emailed to the address that you provide.
• Reservations are only finalized once a signed property agreement and full payment are received. Booth selection is then given on a first-come, first-served basis on who finalizes their reservation.
• No reservation is final until payment is received.

The event will be promoted to our students in the following ways:

• Facebook, and Instagram for University Student Housing at Texas Tech University
• Poster campaign within all residence halls
• Email campaign to all residence hall students
• Virtual poster campaign within the Student Union Building, where the fair is hosted
• Email announcement system "TechAnnounce" that reaches all Texas Tech University faculty, staff, and students

The standard registration fee is $900. Early bird registration is discounted to $750 if a signed property agreement and payment is received by Jan. 10, 2025 at 5 p.m. The latest a payment will be accepted is Jan. 17, 2025 at 5 p.m. After this point, all pending registration requests will be cancelled.

The registration fee includes:

• One booth lined with pipe and drape (10' wide x 8' deep, 8' tall back, 3' tall side panels)
• One 8 foot table and two chairs
• Event promotion to the Texas Tech Community
• Two complimentary parking permits
• Two complimentary $10.00 meal cards
• Vendor refreshment area

Payments will be accepted in the form of cash, check, money order or credit card. Checks or money orders may be mailed or dropped off at University Student Housing in the Wiggins Complex located at 3211 18th St. Checks or money orders should be made payable to "Texas Tech University." Credit card payments will be accepted via our secure online payment system. Once a registration form is complete, you will be directed to the payment portal.

A copy of your registration information, along with your receipt, will be emailed once payment is received.

• Please ensure all decorations, signage, games, etc. stay within your 8x10 booth.
• Limited electrical outlets are available for use throughout the SUB Ballroom and can be used on a first-come, first-serve basis. Outlet locations can be viewed on the booth layout map at the top of this webpage.
• You will need to supply extension cords and power strips. All cords must be securely taped down with carpet-safe tape.
• Acceptable forms of tape:
  • Masking Tape
  • Painters Tape
  • Gaffers Tape
• Do not attach decorations to pipe and drape or floor.
• To accommodate students' schedules, the early breakdown of the booth is prohibited. If a booth is broken down and/or a property group chooses to leave the fair prior to the event ending, may result in exclusion from future events.
• Texas Tech University, University Student Housing, and/or the Student Union Building are not responsible for lost or stolen items, giveaways, or booth decorations.

• All food must be catered through Top Tier Catering.
• Only Coca-Cola beverages can be used or given away (including Powerade and Dasani).
• No sand, water fountains, pools, hay/straw (loose or in bales), or margarita-style machines are allowed.
• Live animals are prohibited.
• Power generators are prohibited.
• Glitter and confetti are prohibited.
• Playing music is permissible, but it must be appropriate (no explicit language) and played at a lowered volume that respects neighboring booths. University Student Housing reserves the right to request that music be changed, lowered, and/or stopped entirely at any time.

• Promotional Items should follow University Student Housing polices. Please no self-defense items, items promoting consumption of alcohol, etc. Please contact housing.conferences@ttu.edu if you want to see if your items are within policy guidelines.
  
  • Examples of prohibited promotional items: Knives, pepper spray, tasers, shot glasses, beer mugs, etc.
• Promotional giveaways are acceptable.
• A raffle drawing is permitted, but specific rules MUST be followed.
  
  • Collecting contact information and/or raffle entries is permitted provided information is voluntarily provided by the student.
  • Prize may be advertised at your booth, but the drawing for the winner CANNOT take place on University property, nor can the prize be given away on University property.
  • We ask that you perform any raffle drawing the following business day from your property to ensure the safety of Texas Tech University and the following of laws preventing raffle or chance drawings within the Institution.

• Texas Tech University has a strict solicitation policy. Please visit depts.ttu.edu for additional information.
• The Off-Campus Housing Fair is the single annual event dedicated for off-campus properties to advertise to students.
• Violation of the solicitation policy may result in, but is not limited to:
  
  • The property representative being escorted off-campus by Texas Tech Police.
  • The property being excluded from future on-campus events.
  • The representative and/or property being banned from entering campus in the future.
  • The representative and/or property being subject to appropriate legal action.
• A student or registered student organization violating regulations governing solicitations, advertising, and printed materials are subject to the disciplinary sanctions, conditions, and/or restrictions outlined in the Code of Student Conduct.

• Cancellation requests received prior to Jan. 17, 2025 at 5 p.m., will qualify for a 50% refund.
• Cancellation requests received after Jan. 17, 2025 at 5 p.m., will not qualify for a refund.